Payment, Voucher Upload and Invoice Guide

Step 1: Create a New Payment Order

1. On your Dashboard, locate the Payment section in the Your to-do list.

2. Click + New Order to start the registration fee payment process.

Step 2: Select the Registration Fee Type

1. On the Select Fees page, choose the applicable fee category (e.g., Student/Postdoc Representative, CNY 1800.00).

2. Set the quantity to 1.

3. Confirm the total amount and click Order Now.

Step 3: Confirm the Order and Select Payment Method

1. On the Order Confirmation & Payment page, verify your personal information and order details.

2. If you selected the student rate, click “Upload now” to submit proof of student status for verification.

3. Choose your payment method: Quick Response Code Payment or Bank Transfer. Please note that additional bank handling charges may apply to bank transfers.

4. Click “Submit Next step” to confirm the order.

Step 4: View Order Details and Upload Payment Proof

1. From the left sidebar, click “Orders” to view your order list.

2. Select your newly created order to open the Order Details page.

3. Click “Go to upload or update voucher file” to access the upload page.

Step 5: Upload the Payment Voucher

1. On the Upload Voucher page, review the order information.

2. Click the Upload Voucher button.

3. Select and upload your payment receipt or screenshot.

4. After uploading, wait for the conference organizers to verify your payment. You will receive a confirmation email once the payment is approved.

Step 6: Verify the Order Status

1. Return to the My Orders page to check the order status.

2. Before verification, the order status will show “UNPAID” and “TO BE CONFIRMED.”

3. Once the payment has been verified by the organizer, the status will be updated accordingly.

Step 7:  Access the Invoice Management Page.

1. Log in to your conference account and navigate to My Account.

2. On the left sidebar, select “My Fapiao Titles” to manage your invoice information.

3. Click + Add Fapiao Title to create a new invoice profile.

Step 8: Fill in the Invoice Information

1. In the New Fapiao Title pop-up window:

   Name/Title*: Enter the full name of your organization (for Chinese entities, please use Chinese characters).

   Unified Social Credit Number*: Input your organization’s 18-digit Unified Social Credit Code (required for all institutional invoices).

2. (Optional) Complete additional fields if required by your institution:

    Business Address: Registered address of your organization.

   Telephone: Contact phone number of your organization.

   Bank Name: Name of your organization’s bank.

   Bank Account: Your organization’s bank account number.

3. Click “Save” to confirm and save the invoice information.